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Adopt Hyperautomation and cut down the Payroll Reconciliation time and cost by over 70%

Payroll | Education | RPA | UiPath

Improved efficiency in payroll processing

Monthly Reconciliation time reduced from 50 person- hours to 10 minutes

Overview

The client is a leading medical university with over 1000 employees. They use globally recognized HCM solution to manage their payroll. However as part of their monthly payroll process, they were spending huge amount of manual efforts to reconcile their salary register with actual payroll before the payout happened.

Statistics

1000+ employees

3 Pay Sets

Over 25 pay elements

Malaysian statutory

Problem Statement

Organization processed three Pay sets – Regular, Exit and Arrear payroll every month

After generating the corresponding salary register, they manually reconciled this consolidated register with detailed pay element values for every employee transaction and created a variance report

Objective is to have zero variance every month for every pay element.

Any variance required detailed investigation as to whether the error is due to data or due to logic/configuration

This was a manual process and invariably it led to 2 resources working on this for minimum 2 days per pay set. This contributed to 6 person-days of overall manual reconciliation effort.

This was a non-value-added task and required automatic reconciliation

Solution Overview

SMNext provided an end to end pay element to salary register reconciliation automation for this process using UiPath

Extracted information from various tables and various servers within a payroll system

Automated reconciliation between consolidated salary register with detailed pay element transactions and generation of variance report

Products that were used

UiPath Studio for solution development

UiPath BOT for executing the extraction and reconciliation process

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