USE CASES

Robotic Process Automation helps leading eye care chain save over 3 Million INR annually in their payables Function

Finance | Healthcare | RPA | UiPath

Payables team reduced from 5 to 1

Invoice Processing time reduced from 20 minutes to 2 minutes

Overview

The client is a leading Eye care provider in India with over 65 clinics in India. Besides they have clinics in over 10 countries. They have been rapidly growing at the rate of 1 clinic every 2 months. They are known for World class eye treatment with a reputation of being in eye care for over 60 years. Treatments offered in any their clinics across the world are standardized to global benchmarks.

Statistics

95+ clinics across 11 countries

Procurement function centralized while goods receipt happens across these clinics

World class ERP centrally and home-grown Hospital Information Systems in Clinics

Over 70 vendors in India that supply crucial materials for them.

Over 20 vendors cater to nearly 90% of their monthly payouts

Processes nearly 6000 invoices every month from all these vendors

Average time taken for manually processing each invoice after three-way matching of Purchase Order, Invoice and Good Receipt Note was 20 minutes per invoice prior to automation. This is despite world class ERP and an advanced Hospital Information System and

5 member payables team before automation

Problem Statement

Piling up of unpaid invoices - Average time taken to process payments from the date invoices were received to the payment was made was over 30 days

They had a 5 member team to handle this manual reconciliation process

Annual spend was in excess of INR 3 Million towards manpower cost associated with this process

This spend was increasing as new team members were added to manage growing number of invoices.

Solution Overview

SMNext provided an end to end payables automation for this problem using UiPath and Abbyy OCR.

Trained the BOT to read 35 different vendor templates from 20+ vendors.

Handled both digital and scanned PDF files (even with lesser resolution) that were sent by vendors

Also handled Structure and Semi- Structure type of formats of vendor invoices

Products that were used

UiPath Studio for solution development

UiPath attended BOT for automatic invoice extraction, reconciliation and data uploading into ERP

Abbyy OCR for extracting various types of invoice PDF files (Structured and Semi-Structured documents)

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